⇲ a. Chapter Board: Meetings of the Board of Directors (hereinafter referred to as Chapter Board) will be held as necessary at a time and place determined by the Chapter Board. Chapter Board meetings may be held as needed as determined by the President of the Chapter or by majority vote of the Chapter Board. The Chapter Board meetings shall be open to Chapter members who wish to attend. One Chapter Board meeting shall be held immediately following the Annual meeting for the purpose of installing the new Board Members. Chapter Board Members shall be installed at the first regular meeting following the annual meeting.
⇲ b. Annual: An Annual meeting of the Chapter shall be held for the purpose of electing the Chapter Board, and conducting such other business as may come before the members.
⇲ c. Regular: Regular meetings of the Chapter shall be held for transaction of all business necessary and incidental to the orderly performance of the Chapter functions on a continuing basis at a time and place determined by a majority vote of the Chapter Board. The Chapter shall attempt to meet at least twice a year outside the Phoenix Metropolitan area at sites determined by the Chapter Board.
⇲ d. Emergency: Emergency meetings of the Chapter shall be called by majority vote of the CHAPTER BOARD. Written notice of such emergency meetings shall be given no later than the third (3rd) day preceding such meeting and shall be sent to all current members of the CHAPTER. Such notice shall set forth the date, time, place, and purpose of such meeting. No matters other than those stated in the notice shall be acted or voted on by membership present at such meeting.
⇲ e. Procedure: Robert's Rules of Order shall apply in all meetings.
⇲ f. Quorum: At any meeting of the Chapter, a majority of the voting Chapter Board or thirty percent (30%) of the voting membership shall constitute a quorum. At any meeting of the Chapter Board, a majority of the voting Chapter Board shall constitute a quorum. A quorum may be achieved through proxy designation
⇲ g. Voting: Only General, Associate, and Student members of the Chapter are eligible to vote. Actions requiring a vote of the Chapter membership shall require the presence of a quorum and shall be approved by a simple majority of those present and voting at such meetings or by a signed absentee ballot postmarked at least one day prior to meeting at which a vote is to be recorded. Proxy Designation: The voting right of a member of the Chapter Board may be assigned to another voting member of the Chapter Board by written proxy, which shall be effective during the time specified unless revoked. The total number of proxies that may be assigned to any one voting member of the Chapter Board is 2.
⇲ h. Minutes & Recording: A full and complete record of all business transacted at Board, Annual, Regular, and Emergency meetings of the Chapter shall be maintained in an orderly electronic format and shall be certified as to accuracy by the current duly elected Secretary and President of the Chapter, and shall be maintained in a place accessible to the membership upon reasonable request. Minutes of the meetings shall be approved by a majority vote of those present and voting at the next Regular meeting of the Chapter. Full copies of the minutes and records, or portions thereof, shall be furnished to individual members upon request subject to payment of reasonable duplication expenses by the member or members requesting such copies.